It is the policy of this academy to conduct its operations in such a manner as to ensure the health, safety and welfare of all its employees, contractors, clients, students, general public and others while working and studying on its premises and outside those premises on associated activities. Working to the Health & Safety at Work etc. Act 1974 and UK Statutory Instruments, as well as any future national health and safety legislation including
• Workplace (Health, Safety and Welfare) Regulations 1992 • The Management of Health and Safety at Work Regulations 1999
• The Control of Substances Hazardous to Health Regulations 2002
• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013,
• The Health and Safety (Display Screen Equipment) Regulations 1992
• The Gas Safety (Installation and Use) Regulations 1998
• The Regulatory Reform (Fire Safety) Order 2005
• The Work at Height Regulations 2005
• Control of Asbestos Regulations 2012
• The Ionising Radiations Regulations 2017
This policy supplements and operates in conjunction with the Cabot Learning Federation (CLF) Health and Safety Policy.
This will be achieved by:
• Creating and encouraging a positive and pro-active Health and Safety culture across the organisation.
• Identifying all foreseeable risks that may cause injury or harm to staff, pupils and visitors and identifying all control measures that are reasonably practicable are in place to avoid injury or harm. Ensuring that these risks and control measures are captured in risk assessments that are conducted and reviewed on a regular basis in accordance with CLF Risk Assessment process.
• Ensuring so far as is reasonably practicable, that all CLF premises provide a healthy and safe working environment, and that there are safe systems of work in place to provide this.
• Ensuring all staff who are defined as DSE users (including hybrid working) are based at a suitable workstation
• Ensuring any outbreak of infectious diseases is managed by following the advice published in Infectious disease and childcare settings, plus additional advice provided by UKHAS.
• Ensuring that the safety standards prescribed are adhered to both on CLF premises and for offsite activities.
• Providing safe access and egress to the premises at all times.
• Ensuring staff receive appropriate and applicable up to date training, information, instruction and supervision, this will be made accessible for all staff including individuals with language or disability needs.
• Ensuring arrangements are in place to provide the safe use of, handling of, storage of and transportation of all articles and substances.
• Ensuring suitable and sufficient work equipment is available and maintained, and that the appropriate personal protective equipment is provided for use of such equipment as required.
• Providing access to adequate welfare facilities which include, but not limited to, toilets, adequately warm environment, staff room, and drinking water.
• Ensuring that when staff operate on behalf of CLF an assessment of the significant risks specific to the activities or tasks will be made. All reasonably practicable measures will be put in place to manage those risks and ensure the activities, or tasks can be conducted in a safe manner.
• Ensuring that all Secondary academies’ access, reference and follow the specialist advice and guidance provided by CLEAPSS. CLEAPSS guidance and documentation is recognised by the Health and Safety Executive and the Department for Education as providing current best practice advice, including model risk assessments to the Academy and college setting for specialist curriculum areas Science, DT and Art.
• Ensuring staff working in a secondary Design and Technology departments, including those in food technology, have obtained the necessary training certified by the Design and Technology Association (DATA)
• Ensure there are robust management procedures embedded for the use and storage of radio-active materials used in science. CLF are registered with the Health and Safety Executive for Secondary academies to hold small amounts of radioactive materials used in science. To hold these and be compliant with the Ionising radiation regs 2017, to ensure each academy has a trained RPO-Radiation protection officer (Trained every 5 years) and that CLF appoint an Independent RPA-Radiation protection Adviser (contracted via Tony Butterworth University of Bristol Radiation Protection Adviser (RPA2000 Certificate No. 00001838).
• Ensuring good and clear communications and consultation with/to all parties, including safety representatives of the recognised teacher unions, on all information related to health and safety and the management requirements of this, to comply with Safety Representatives and Safety Committees Regulations 1977.
• Monitoring compliance and good practice of health and safety, and where issues arise, ensure appropriate consultation and action is taken.
• Ensuring that all third-party contracts and services awarded across the CLF, be that centrally or by individual establishments, have a consistency of approach and thorough vetting of the contracts to achieve legal compliance. To then ensure that all contracts let are monitored for compliance.
• Regularly updating the Risk Register to ensure it is a working document that continually highlights and mitigates as far as is reasonably practicable any identified risks.
• Ensuring an adequate number of staff are trained in both first aid and mental health first aid, along with providing resources to support individuals requiring first aid treatment, including an Automated External Defibrillator (AED
Whilst day to day management of health and safety can be delegated to the academies, the ultimate and overall responsibility for ensuring a safe and healthy environment lies with the CLF Board.
All Academy Councils, Principals and Academy staff must familiarise themselves with the contents of this statement, the organisational structure, and arrangements. The health and safety manual available on CLiF should be referred to as a source of safety information and guidance.
Employees have a legal duty to act in a safe manner and not to endanger themselves or others by their actions. All health and safety procedures must be communicated to staff as required. Staff are encouraged to be proactive in developing and maintaining a healthy and safe working environment and to report health and safety concerns to their line manager or through the appropriate reporting procedures.
It is the belief of this academy that a positive health and safety culture is of significant benefit to the good performance and safety of the whole academy. We aim to encourage, support and develop a positive and proactive approach for students, through risk education and awareness. The organisational structure named below will ensure that sufficient resources (including financial) are available so that the policy and its arrangements can be implemented effectively.
This policy and our health and safety standards will be under continual review in the interests of continuous improvement. Formal amendment to this policy will be conducted annually or as necessary to reflect changes in the academies strategy, UK or EU law. Any changes will be brought to the attention of all staff.
Principal Name: Natalie Sweet
Date: Twelfth September 2025
Chair of Academy Council: Brigid Allen
An equalities Impact Assessment has been carried out. The assessment concluded that there was no
adverse impact identified for any groups of people with protected characteristics. The full equalities
Impact assessment can be obtained from James Lewington
Our academy recognises the need to identify organisational methods for implementing and managing
the health and safety of all persons who work within this academy, any off-site activities, each
associated or subsidiary company, and anyone who visits these premises.
CLF understands the Health and Safety at Work etc. Act 1974 places ultimate and overall responsibility
for health and safety with the CLF Board of Directors. The following is an outline of duties and
responsibilities that have been assigned to CLF Board of Directors, Audit Committee, Executive Team,
People & Wellbeing Executive Group, Corporate Services Team, Academy Councils, Academy
Councillors’, Principals, Operations Manager, Premises Manager and academy staff.
CLF Board of Directors
The Board of Directors, as a corporate body, has the responsibility to set the strategic direction and
objectives of all health and safety matters across the CLF. The board is responsible for ensuring that
high standards of corporate governance are maintained. It exercises its powers and functions by
addressing such matters as policy and strategic development, adopting an annual plan and budget,
monitoring the CLF safety management systems, managing the corporate risk register and making
strategic decisions about the direction of the CLF. The overall aim is to ensure a positive health and
safety culture is established and maintained throughout.
The Board must ensure that all reasonable steps have been taken to reduce the possibility of accident
or injury to staff, students and visitors. CLF Sub-committees, the Executive Team, Principals and Senior
leadership teams, Academy Councils and any relevant Project Steering Group will keep the Board
informed of all developments relating to health and safety matters and will include such matters in a
health and safety report.
The CLF Board of Directors responsibilities are:
• To ensure that each Board Member accepts their individual role in providing health and safety
leadership for the CLF.
• To ensure the Board formally and publicly accepts its collective role and responsibility in providing health and safety leadership for the CLF.
• To ensure the Board’s decisions reflect its health and safety intentions as articulated in the CLF health and safety Policy statement.
• Ensuring an overall CLF health and safety strategic development plan, including key targets, is implemented and undertaken with engagement from all members of the Executive Team.
• To receive regular and thorough updates in relation to the strategic development plan and associated actions.
• To warrant that all external and third-party contracts that are awarded across the CLF have a consistency of approach, the required levels of competence and ensure legal compliance. Any successful contracts awarded by the CLF must have been appropriately vetted for health and safety, financial and equality standards and other measures deemed appropriate.
• To ensure every academy has an Academy Council established in accordance with the CLF Articles of Association. To ensure the Academy Council is chaired by a member nominated by the Board and includes a designated Health & Safety Councillor.
• To ensure that each academy has an operational Health and Safety committee.
• To provide and ensure an informed, proportionate and prioritised risk management system for the CLF is implemented and monitored, in order to assess the risks to pupils, staff and others affected by school activities in order to identify and introduce the health and safety measures necessary to manage the risks, this will include any reasonable adjustments to be considered to allow staff and pupils to work safely.
• To ensure annual health and safety targets and initiatives are recorded and published across the CLF.
• To ensure effective accident and near miss reporting and investigation procedures are in place across the CLF.
• To ensure monitoring of compliance contracts throughout the CLF is undertaken and suitable reports are provided to the Executive Groups e.g., mechanical and electrical statutory inspections, fire risk assessments, asbestos surveys, water hygiene monitoring. This includes those academies under the BSF scheme.
• To ensure there is an effective business continuity plan in place for each CLF premises.
• To ensure there is an emergency plan along with emergency procedures in place for the safe evacuation of all CLF premises.
• To confirm that there have been no instances of material irregularity, impropriety, lack of integrity or negligence of health and safety statutory instruments across the CLF and associated or subsidiary companies.
• To review the CLF health & safety annual report.
The Audit Committee must:
• Review the CLF risk management practices and procedures and ensure appropriate action plans are in place.
• Ensure progress of internal and external audits.
The People and Wellbeing Group are responsible for Health and Safety, and they must:
• Receive a progress report on individual academy findings, issues, and progress to date from CLF Head of Health and Safety
• Implement spot checks on a specific target area for consistency of approach and compliance.
• Ensure there are effective and adequate formal internal and external communications on health and safety across the CLF.
• Ensure the CLF health and safety strategic development plan is implemented.
• Ensure there are systems in place to gather data, record and publish annual health and safety targets and initiatives across the CLF.
• Ensure suitable and sufficient monitoring, reviews and recommendations of all health and safety management systems across the CLF is warranted and implemented.
• Ensure contingency emergency arrangements and business continuity plans are in place to enable CLF strategic and education operations to continue in line with statutory requirements.
The Executive Team must support the implementation of health and safety across the CLF by:
• Implementing and reviewing policies.
• Considering the impact of health and safety in all strategic and operational decision making.
• Implementing ways in reducing the likelihood of people being harmed by CLF activities.
• Appraising findings and appropriate actions from health and safety audits, compliance audits, inspection audits, Reporting of Injuries Disease and Dangerous Occurrences (RIDDOR) reports.
• Ensuring systems are in place and adhered to in order to minimise the likelihood of enforcement action, penalties and prosecutions.
• Working alongside Principals to manage and monitor an informed, proportionate and prioritised risk management system for the CLF, ensuring that all risk assessments are completed and reviewed in accordance with CLF Risk Assessment processes.
• Ensuring there is an emergency plan with procedures for the safe evacuation of a CLF premises.
• Be the point of contact for feedback and progression for the academies and academy health and safety Committees should any issues arise.
• Provide two-way feedback in monitoring and review of operational health and safety issues, and feedback from and to the academy health and safety committee.
• Monitoring the structure, attendance, schedule and agenda of the academy health and safety committee.
The health, safety and Estates teams, working with the Director of Facilities and Estates must:
• Manage the Risk Management process across the CLF.
• Update and recommend for approval the CLF Health and Safety Policy and produce an academy level Policy for adoption by academies.
• Produce an annual health and safety strategic development plan.
• Provide expert advice and guidance to CLF staff regarding health and safety issues.
• H&S officers to undertake regular Health and Safety audits and other monitoring/support visits in each academy.
• The H&S officers to support the production of audit action plans in collaboration with Operations Manager.
• To work with the Operations Manager to action the points raised within the audits, and record rectifications to close/ manage the issue identified.
• Review the status of health and safety across the CLF ensuring appropriate action is taken where areas of weakness or concern are identified.
• Undertake and feed into the Due Diligence process for new business opportunities.
• Lead the development and delivery of effective and robust health and safety processes and services across the CLF including Risk Assessment processes.
• Support action as required following any health and safety incident.
• Implement an effective accident reporting and investigation procedure across the CLF.
• Ensure all relevant internal and external stakeholders are involved/participate in key health and safety activities and processes to ensure the development of robust and appropriate systems.
• Maintain the central health and safety records and use them to inform the audit programme.
• Arrange statutory training in health and safety matters.
• Create and publish health and safety related communications through news items to support the knowledge and skills of staff with health and safety responsibilities across the organisation.
• Engage specialist advisors when required and work with them on specialist activities such as asbestos, fire risk assessments etc.
• Oversee the process for contractor selection via Pre-Qualification Questionnaire (PQQ).
• Oversee the mechanical and electrical statutory compliance contract, Catering and Cleaning contracts.
• Gather data, record, monitor and provide reports on the effectiveness of the health and safety systems to the People and Wellbeing Executive Group and CLF Board.
The Academy Council will support and drive a positive health and safety culture by ensuring all health and safety considerations are embedded within their routine business. The Academy Council will ensure a Health and Safety Committee is established within the academy. The Principal or Operations Manager will chair the committee and influence and ensure there is key representation from senior academy staff and staff groups. The purpose and objectives of the committee are to be clearly defined and the committee must meet a minimum of three times per year. They are to receive an annual report on Health and Safety from the Committee. They will ensure via their own meetings and those of the H&S committee that:
• In co-operation with the CLF Board and Principal, the Health and Safety Policy reflects the status of the academy, and that the policy is regularly reviewed, revised and new arrangements are implemented, as and when necessary.
• Risk Assessments are undertaken for any activity that has significant associated risks and that a written record of these assessments is kept and reviewed annually or as change occurs, in accordance with CLF Risk Assessment processes.
• Where practically possible sufficient resources are allocated and authorised within the academy budget to meet statutory procedures and standards for health and safety.
• When awarding contracts, health and safety is encompassed in specifications and contract detail.
• In accordance with best practice, health and safety inspections of the academy site are carried out and recorded.
• Testing, maintenance, servicing and auditing is carried out in accordance with best practice and in line with current legislation. This includes, but is not limited to, asbestos management, fire risk assessments, water hygiene management, radioactive sources. Mechanical and Electrical testing and maintenance.
• There are effective arrangements in place for business continuity.
• There is an emergency plan with procedures for the safe evacuation of the academy in place.
• The academy meets and adhere to the UK Statutory Instruments, as well as any future National Health and Safety Legislation. Offer advice as required.
• The academy is following the procedures for off site visits and is using the Evolve system for the management and approval of offsite activities. Also, that the Academy have a trained Educational Visit Co-ordinator managing the Evolve system and submitting all trips.
The principal is responsible and accountable for the implementation and compliance of this Health and Safety Policy within the academy.
The principal has responsibility for:
• Working together with the Senior Leadership Team and Academy Council to advise on any safety guidance or procedures that need to be introduced, to ensure the Health and Safety Policy and procedures are implemented and complied with.
• Ensuring a positive health and safety culture is encouraged and developed within the academy.
• Ensuring effective health and safety management arrangements are in place for carrying out statutory requirements, regular inspections, surveys, risk assessments, implementing actions and submitting inspection reports to the Academy Council and other agencies where necessary including those relating to asbestos, Fire, Water hygiene, audits etc.
• Ensuring there are effective arrangements in place for business continuity along with an emergency plan and procedures for the safe evacuation of the Academy. The emergency plan and/or relevant emergency procedures are effectively communicated to all staff, contractors, volunteers, visitors, other members of the public and where applicable, emergency services and the Local Authority.
• Ensure the academy has adapted the CLF Fire guidance so it is specific to the setting. This document will outline the measures to manage fire risks for employees, students, visitors, volunteers, and contractors. This will be accomplished by taking precautions to prevent fires and by establishing procedures for fire prevention. This will include conducting regular fire evacuation drills (x 3 per academic year) and safety inspections, as well as ensuring all staff complete fire awareness training.
• Ensure the policy and other appropriate health and safety information is communicated to all staff including contractors.
• Ensuring the impact of health and safety is considered in all strategic and operational decision making.
• Ensuring health and safety investigations are carried out a by competent person/s.
• Ensuring all staff have had an induction, have undertaken statutory online training, are provided with adequate information, instruction and training applicable to their roles and are competent to carry out their roles.
• Working with the Operations Manager to ensure a Health and Safety Committee is established with key representation from senior academy staff and staff groups. The chair will be the Principal or the Operations Manager. The H&S Committee Terms of Reference are adopted, and key objectives of the committee are identified. The Committee must meet a minimum of three times per year. An annual report is to be presented to the Academy Council.
• Ensuring consultation arrangements are in place for staff and their trade union representatives (where appointed) and recognising the rights of trade unions in the workplace.
• Ensuring appropriate systems are in place to make certain the premises, plant and equipment are maintained in a serviceable and compliant condition.
• Reporting to the Health and Safety Manager any hazards which cannot be rectified within the establishment’s budget.
• Ensuring an up-to-date Trips and Visits Policy is in place which provides clear guidance for staff. Ensure EVOLVE, the online system for the planning, approval and management of educational visits, extra-curricular activities are used without exception and all Cat C trips have been approved in good time by the CLF Health and Safety Officers To ensure risk assessments for the activity are undertaken, and suitable and sufficient action plans and procedures are implemented. Ensure information and arrangements to parents/carers of pupils is communicated effectively. Reference: National Guidance for the Management of Outdoor Learning, Off-Site Visits.
The principal may undertake or delegate certain tasks to appropriate senior staff or managers within the academy. It is to be clearly understood by everyone concerned that the delegation of certain duties will not relieve the principal from the overall day-to-day responsibilities for health and safety within the academy.
The OM has responsibility for:
• Working with the Health safety officer to ensure the academy meets and adheres to the UK Statutory Instruments, as well as any future National Health and Safety Legislation as advised by CLF Health and Safety Manager.
• Developing and implementing, with the support of the Health and Safety Officer relevant action plans based on risk assessments, outcomes of meetings, audits, inspections and emergency arrangements.
• Ensuring all staff have had an induction, have undertaken statutory online training, and any other Health and Safety training applicable to an individual’s role. The ops manager should refer to the training matrix as a guide. That staff are provided with adequate information, instruction and training and are competent to carry out their roles.
• Working with the H&S Officer to implement effective arrangements for business continuity along with an emergency plan and procedures for the safe evacuation of the academy.
• Investigating and reporting all serious incidents and liaising with appropriate persons as necessary. Understanding the legal time frame for reporting RIDDOR Accidents to the Health and Safety Manager.
• Working with the Principal to ensure a Health and Safety Committee is established with key representation from senior academy staff and staff groups. The H&S Committee Terms of Reference are adopted, and objectives of the committee are identified. The Committee must meet a minimum of three times per year. The operations manager or Principal to chair all Health and Safety committee meetings. An annual report is to be presented to the Academy Council.
• In conjunction with the Finance Manager, to monitor purchasing to ensure compliance with the CLF Financial Regulations and CLF Health and Safety Policy.
• To receive conformation from the site Manager to ensure there is a systematic and methodical system for the inspection and servicing of workplace equipment within the academy, of both specialist and non-specialist areas.
• To oversee adherence of the effective management and monitoring all statutory requirements, compliance contracts, asbestos management, fire risk assessments, water hygiene management, management of radioactive sources and all other maintenance service agreements carried out at the academy. This should be undertaken with guidance from the Estates Team.
This will work differently within a BSF school but will require a degree of oversight and management to ensure the BSF contractor is compliant.
• Work with the site manager to ensure that the academy Asbestos Building Logbook which contain the asbestos register and the Asbestos Policy & Management Plan are maintained and available as required. Ensuring the correct staff attend annual asbestos awareness training.
• Ensuring that ahead of a refurbishment or building project you communicate and work with the Estates- Projects. Building projects must comply with the Construction (Design and Management) Regulations 2015(CDM). Ensuring that all structural/construction/refurbishment works undertaken by the Academy are notified by the Site Manager in good time.
• Ensuring appropriate local procedures are in place for the management of contractors on site and that the contractor's logbook is implemented and followed.
• Ensuring appropriate action to identify and manage any hazards arising out of contractors work or activities undertaken. Provide any appropriate health and safety information to contractors’ e.g., asbestos register and logbook, underground services, floor loading, safe working loads, academy activities.
• Ensuring all staff are made aware of the contents of the Health and Safety Policy and their responsibilities within it.
The Premises Manager at each academy should work in conjunction with the Operations Manager for all matters relating to health, safety and welfare within the scope of their duties.
The Premises Manager’s responsibilities are to:
• Rectify defects and hazards that they identify or have been brought to their attention. Communicate with the Operations managers on any significant areas.
• Ensure local practices are followed and be responsible for contractors when they enter the academy to undertake contractual work, maintenance, servicing. This should include all health and safety matters, a mini-induction to site, proportionate to the size and scale of the works, and where required to issue any required permit to work.
• Ensure the implementation of the contractor's logbook is in place and followed.
• Notify the Projects and Contracts Manager of any planned Hot Works so the CLF Insurers can be notified.
• Review written risk assessments and method statements (RAMS) for all intended works before the work commences.
• Familiarise themselves with all relevant information, surveys, inspections, statutory and compliance findings, and where relevant ensure the operation’s manager is updated for actions to be considered, authorised and implemented.
• Ensure the day-to-day management of asbestos containing materials in accordance with CLF procedures and guidance is adhered to.
• Ensure that ahead of a refurbishment or building project commencing the academy seek advice/guidance from the Estates Team - Projects. Building projects must comply with the Construction (Design and Management) Regulations 2015(CDM). Good communications with the Operations manager must be maintained.
• Ensure that all site staff, including cleaning and catering staff, are equally aware of the Academy Health and Safety Policy and that they are aware of any arrangements of the policy that affects their work activities e.g., storage arrangements, materials, equipment, and hazardous substances.
• Implement a systematic and methodical system of servicing, inspecting, maintaining and checking workplace equipment within the Academy, for non-specialist areas e.g., Gym equipment, Playground equipment, DT equipment, bleacher seating etc.
• Ensure asbestos information is provided to all relevant contractors to enable them to plan and undertake their works without risk of exposure to asbestos fibres. To ensure that the building logbook, containing the asbestos register is referenced and understood, updated and permit to work issued. To obtain a signature from contractors evidencing site of the asbestos register/survey
• Attend CLF annual asbestos and site team training.
• Ensure competency of all contractors appointed by the academy to undertake work or activities on the site. All contractors must have completed the PQQ process ahead of works commencing. They must support the CLF’s commitment to safeguarding children and have appropriate DBS certificated staff, or where the DBS status of contractors is not known ensure that they are supervised by authorised member of academy staff whilst on site.
• Undertake and co-ordinate the emergency procedures relevant to them and their team, as detailed in the emergency plan.
• Undertake required checks of safety systems, e.g., Fire alarm, fire doors, firefighting equipment, smoke detectors, water temperatures, flushing of little used outlets etc. as legally required and defined within the CLF PPM& Statutory compliance Guide.
• Undertake inspections and rectifications of site security, secure fencing. To ensure the intruder alarm is operational and tested.
• Ensure that all academy vehicles are maintained and inspected by VOSA, and that section 19 permits are in place and the procedure monitored.
This group are responsible for the health and safety of all staff, workplaces and activities under their control. To achieve this, their duties include the following:
• Develop strong, positive health and safety attitudes among those staff reporting directly to them.
• Ensure a positive health, safety and welfare awareness culture is developed and actively encouraged with all students.
• Apply the Academies Health and Safety Policy to their own department or area of work. Be directly responsible to the Operations Manager for the application of the health and safety procedures and arrangements to all staff and students.
• Ensure regular health and safety risk assessments are undertaken in High-Risk departments and for those activities for which they are responsible and that control measures are implemented and shared with all staff.
• Maintain, or have access to an up-to-date library of relevant published health and safety guidance from sources including CLEAPSS, AfPE etc and ensure all staff are aware of and make use of such guidance.
• Ensure that appropriate safe working procedures are brought to the attention of all staff under their control.
• Resolve any health, safety and welfare problems members of staff refer to them. Inform Principal/Operations Manager of any problems if they cannot achieve a satisfactory solution within the resources available to them.
• Carry out regular, or termly inspections of their areas of responsibility to ensure that equipment, furniture and activities are safe and record these inspections as required. Arrange for the repair, replacement or removal of any item of furniture or equipment that has been identified as unsafe. • Checking the adequacy of fire precautions and procedures in liaison with the Operations Manager. Ensure a copy of the Fire Action Notices and assembly point(s) are prominently displayed in all rooms and areas for which they are responsible.
• Ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and pupils to avoid hazards and contribute positively to their own health and safety.
• Establish acceptable housekeeping and safe storage standards in all areas of their responsibility.
• Develop a training plan that includes specific job instructions and induction for new or transferred employees. Ensuring that the training needs of their staff are monitored, and training opportunities made available. Making known to the Operations Manager any identified training needs.
• Ensure all accidents (including near misses) occurring within their department are promptly and correctly reported and investigated.
• Implement emergency procedures that are relevant to their department or activities, within the academy.
• Be familiar with the academy Asbestos Building Logbook and Asbestos Register and do not undertake any works which may disturb asbestos containing materials. Report any concerns to the Site Manager/Operations Manager immediately.
(See also 4.12 Other employees' duties)
This group are responsible for the health and safety of themselves, other staff and pupils, and activities under their control. In order to achieve this, their duties include the following:
• Ensuring that a positive health, safety and welfare awareness culture is developed, actively encouraged and reinforced with all students.
• Implementing the health, safety and welfare procedures for students at a level appropriate for their requirements. Ensuring that these procedures are explained so they can be easily understood.
• Carry out safety briefings and refer to specific risk assessments especially before any hazardous or high-risk activities and lessons. Seek information on any special safety measures that must be adopted in their own areas of responsibility and ensure that they are adhered to.
• Ensuring that all students and supply teachers are aware of the general health and safety requirements of the academy and the detailed requirements or arrangements for activities relevant to them.
• Ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and pupils to avoid hazards and contribute positively to their own health and safety.
• Exercise effective supervision of students and maintain an awareness of emergency procedures in respect of fire, Lockdown, first aid, accident or incident reporting.
• Setting an example by personally following safe working practices.
• Ensuring that where necessary, the appropriate personal protective equipment is available, in good condition and used. Ensure any other identified safety measures in the risk assessment are implemented.
• Ensuring that all electrical equipment is visually checked before use, and not left on and un-attended.
• Reporting to their Line Manager any defects in equipment or identified inadequacies in procedures.
• Where any defect renders the equipment potentially hazardous, it should be isolated and clearly labelled ‘awaiting repair’, until repaired or replaced.
• Integrating all relevant aspects of health and safety into the teaching process and if necessary, giving special lessons e.g., the use of equipment in technology lessons.
• Highlighting any training needs deemed necessary to fulfil their role to their line manager or head of department.
• Establish good housekeeping and safe storage standards in all areas of their responsibility.
• Ensure they are familiar with the emergency procedures and arrangements within their work area e.g. First aid accidents, fire, lockdown etc.
Under the Health and Safety at Work Act etc. 1974 all employees have general health and safety responsibilities. Staff must be aware that they are obliged to take care of their own health and safety whilst at work along with that of others who may be affected by their actions.
All employees have responsibility to:
• Take reasonable care for the health and safety of themselves and others in undertaking their work.
• Comply with the CLF and Academy’s Health and Safety Policy and procedures at all times.
• Report all accidents incidents and near miss incidents in line with the academies reporting procedure.
• Report all defects in relation to the condition of premises or equipment and any health and safety concerns immediately to their line manager. Using the defect reporting system PARAGO.
• Report immediately to their line manager any shortcomings in the academy’s arrangements for health and safety.
• Co-operate with the academy’s management on all matters relating to health and safety.
• Not to intentionally interfere with or misuse any equipment or fittings provided in the interests of health safety and welfare.
• Inform the academy’s Senior Leadership Team if something happens that might affect their ability to work e.g., suffering an injury, taking prescribed medications that could affect them, penalty points on a driving license, pregnancy.
• Ensure that they only use equipment or machinery that they are competent / have been trained to use.
• Make use of all necessary control measures and personal protective equipment provided for safety or health reasons.
• Ensure they are familiar with the emergency procedures and arrangements, within their work area e.g. First aid accidents, fire, lockdown etc.
Staff, who are competently trained will be appointed as first aiders and will receive refresher training as required.
• First Aiders will be required to ensure that they have a fully stocked in-date First Aid kit at their normal place of work to enable them to respond effectively to any notified incident.
• They will ensure appropriate forms are completed e.g., accident forms (online system).
• If an ambulance is called the Operations Manager will be notified as this is to be reported to CLF Health & Safety Team as a possible RIDDOR incident.
• Staff must familiarise themselves with and follow the CLF First Aid Policy.
Trade union representative will be encouraged by the academy to:
• Fulfil their duties.
• Attend any appropriate training.
• Consult regularly with the Health and Safety representatives on Health and Safety matters.
• Inspect the establishment in accordance with the agreed trade union procedures.
• Be a champion for all aspects of visits and outdoor learning.
• Challenge colleagues across all curriculum areas to use visits and outdoor learning effectively in order to provide a wide range of outcomes for children and young people and contribute towards school/establishment effectiveness.
• Support/oversee planning via the Evolve Management System, so that well considered and prepared arrangements can lead to well-managed, engaging, relevant, enjoyable and memorable visits/outdoor learning.
• Ensure that planning complies with the CLF’s requirements and that the arrangements are ready for approval within agreed timescales.
• Support your principal in approval decisions so that all those with responsibility have the competency to fulfil their roles.
• Ensure that each activity is evaluated against its aims for learning and development, that good practice is shared, and any issues are followed up and comply with statutory and employer’s requirements.
• Keep your Senior Leadership Team and Councillors informed about the visits/outdoor learning taking place and its contribution to school/establishment effectiveness.
• All students must adhere to the procedures and policies at the academy e.g., Pupil Behaviour Policy, E-Safety Policy.
These Health and Safety Arrangements should be read in conjunction with other relevant policies
and procedures. This includes, but is not limited to, the Safeguarding Policy, Fire Arrangements, First
Aid Policy, Supporting students with medical needs including intimate care, Offsite trips guidance
etc.
Together, these documents form a comprehensive framework to ensure the safety and
wellbeing of all students, staff, and visitors. Staff are expected to be familiar with and adhere to all
applicable policies.
• The Academy will follow the CLF ‘A Dog in Our Trust Guidance’
• The Academy has a dog risk assessment in place, prior to a dog joining the Academy.
• All staff will read ‘Dogs for Good AAI - Standards of practice in Animal Assisted Intervention’
Dogs for Good - standards of practices
• The Academy will ensure personal pet insurance is in place and renewed annually.
• All accidents, including near misses, must be reported using the online accident reporting
system, accessible via the Navigator page.
• It is the responsibility of the attending staff member or designated first aider to document
any accident involving students, staff, or visitors as soon as possible.
• Every employee has a duty to ensure that all incidents are accurately and promptly
recorded.
• Any fatal injuries, major injuries, or dangerous occurrences must be reported immediately to
the Health and Safety team.
• Incidents that meet the criteria under RIDDOR (Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations) will be reported to the Health and Safety Executive
(HSE) by a member of the CLF Health and Safety team, following submission of the major
accident form by the Academy.
• Parents, carers, or other nominated contacts will be informed of any accident involving a
student as soon as practicable.
• The Academy will regularly review the accident reporting dashboard to identify patterns or
trends.
• Where necessary, appropriate measures will be implemented to prevent recurrence.
• Findings and actions will be discussed as part of the Academy’s Health and Safety Committee
meetings.
• Where appropriate, an investigation will be conducted by the Principal and/or Operations
Manager to determine the root cause of the incident and to mitigate future risks.
• In certain cases, the investigation may be supported or followed up by a member of the CLF
Health and Safety team.
• Compliance responsibilities are managed by the Estates Manager in collaboration with the
Premises Manager.
• Internal compliance checks (e.g. fire call points, emergency lighting, water temperature
monitoring, and flushing) are conducted by the Premises Team.
• A compliance contract has been awarded to BAM FM for external statutory inspections and
servicing.
• External compliance checks (e.g. boiler servicing and maintenance, emergency lighting
annual testing, lightning conductor inspections) are carried out by the CLF compliance
contractor, with records maintained accordingly.
• Specialist inspections for playground and gym equipment are conducted by independent
contractors, currently Verde for the MUGA and Gymnasium Services for the gym equipment.
• All visitors and contractors must report to the main office to sign in, verify DBS status,
receive a visitor badge, and be issued with site specific health and safety information. They
must sign out upon departure.
• Contractors must be selected from the CLF-approved PQQ (Pre-Qualification Questionnaire)
list available on CLiF. If not listed, contractors must complete the PQQ process before
starting work.
• For urgent works involving non-PQQ contractors, the Premises Team must ensure they have
assessed competence before work begins.
• Pre-Work Requirements:
o Risk assessments and method statements must be agreed in writing.
o Pre-contract checks (e.g. asbestos or ground surveys) may be required depending on
the nature of the work.
• Relevant staff are informed of the work scope, location, timing, and duration.
• Contractors must sign the Contractor Authorisation to Work (CAW) form.
• Any changes to work activities must be discussed with the Principal, Premises Team, or
Operations Manager.
• All contractors, sub-contractors, and self-employed workers must follow local safety rules
and the Academy’s/School’s Health and Safety Policy.
• Contractor performance is monitored throughout.
• Unsafe practices must be stopped immediately until safety standards are met.
• Any completed work is reviewed with the Premises Team or Operations Manager, and
follow-up actions are agreed as needed.
Hot work must be strictly controlled through a Hot Work Permit, issued jointly by the Academy and
the contractor. The Estates Team must be notified in advance, and the relevant permit
documentation must be completed and submitted to the Estates Contracts Manager.
To ensure appropriate insurance coverage, the Estates Contracts Manager must receive the
completed forms at least 48 hours prior to the commencement of work, allowing time for
notification to the Academy’s/School’s insurers and arrangement of any additional cover required.
• An up-to-date inventory of all hazardous substances on site is maintained by department
leads and the Operations Manager. Copies are stored COSHH and the Emergency Grab Bag.
• All regularly used substances are accompanied by Material Safety Data Sheets (MSDS).
• Any new substances displaying a hazard warning symbol and posing a significant risk due to
use, misuse, quantity, or storage must undergo a COSHH risk assessment. A COSHH risk assessment template is available in the Health and Safety Manual on CLiF. Findings, including
required PPE, safe handling, and storage procedures, must be communicated to all relevant
staff.
• The delivery of hazardous substances is coordinated by the relevant department (e.g.
Science or Premises Team) and if possible, this is scheduled outside of academic hours.
Deliveries are either temporarily stored in the main academy office or immediately
transferred to lockable store cupboard
• Cleaning contractors are expected to operate under their own COSHH procedures, which
must align with the Academy’s arrangements.
• All decanted substances must be clearly labelled with the product name, dilution rates, and
relevant safety information.
• Departments such as Science, Design & Technology, and Art are responsible for maintaining
their own procedures for the safe storage, handling, and use of hazardous substances, in line
with their respective departmental Health and Safety Policies.
• All staff are responsible for maintaining a safe working environment and must report any
defective, damaged, poorly maintained, or untested equipment via the Premises Helpdesk
tile on the Academy Navigator page as soon as possible.
• Where there is an imminent risk, make the Premises Team/ Operations Manager know
immediately.
• Any faulty equipment must be immediately taken out of use, clearly labelled as “Do Not
Use”, and, where necessary, isolated to prevent further risk. The issue must then be
reported through the appropriate system as outlined above.
• The Academy is responsible for conducting DSE risk assessments for staff who are classified
as “users” under the DSE Regulations. A user is typically someone who uses display screen
equipment (e.g. a computer or laptop) daily for an hour or more, such as administrative staff
or the Operations Manager.
• DSE assessments are completed every two years, or sooner if there are changes to
equipment, office layout, or staffing.
• Completed self-assessments will be reviewed and discussed with their line manager. Any
required actions must be documented and followed up appropriately.
• Staff to complete DSE training via Nimble.
• All DSE users are entitled to a biennial eyesight test conducted by a qualified optician. If
corrective lenses are recommended specifically for DSE use, staff should consult their
Operations Manager for further guidance.
• For more information and access to the DSE user risk assessment and manager sign-off form,
please refer to the CLF DSE User Guidance available on CLiF.
• All electrical faults must be reported immediately to the Operations Manager, Premises
Manager, or via the Premises Helpdesk. Faulty fittings (e.g. cracked sockets) must be
isolated, clearly labelled “Do Not Use”, and scheduled for repair.
• Electrical sockets must not be overloaded. Staff should have a basic understanding of
electrical safety to avoid overloading circuits.
• Extension leads should only be used temporarily and must be fully unwound during use to
prevent overheating.
• Staff are not permitted to bring personal electrical items onto the premises unless the item
is new or has undergone a recent PAT test.
• All fixed installations are inspected by a qualified contractor every five years, in line with
statutory requirements.
• PAT is carried out by qualified electricians or competent trained staff. During testing, any
defective items are either repaired or removed from use, labelled accordingly, and stored
securely.
• Hirers, contractors, and visitors must ensure that any electrical equipment brought onto the
premises has a valid PAT certificate and is safe to use.
• The Academy reserves the right to conduct random checks to ensure compliance.
In the event that a member of staff becomes a new or expectant mother, the Academy will take
appropriate measures to safeguard their health and safety in the workplace. A dedicated risk
assessment will be conducted and documented through a one-to-one consultation. This assessment
will be regularly reviewed and updated throughout the pregnancy and upon return from maternity
leave to ensure ongoing support and compliance.
• The Academy will implement and use the CLF Fire Arrangements template which must be
read and understood in conjunction with these arrangements.
• Three fire drills will be completed over the course of the year.
• The fire arrangements will be reviewed annually.
• The responsible person is the Principal
• The assembly point(s) is on the Grass to the rear of the WHA Sports Hall
• A list of Fire Wardens can be found CLF Model Fire Guidance - 2025 2026 LHA WSM
Appendix E.pdf
• The Academy will implement and use the CLF First Aid Policy which must be read and
understood in conjunction with these arrangements.
• A list of qualified First Aiders, holding nationally recognised certifications, is displayed in the
main school office. These individuals are authorised to administer first aid.
• Details of certified Mental Health First Aiders are recorded List of First Aiders.docx These
individuals are trained to support and signpost those experiencing mental health challenges
or emotional distress.
• Notices indicating the location of first aid facilities are displayed at key points throughout
the premises.
• The designated First Aid Room is located in the Wellbeing Room (off the canteen)
• First aid boxes are available at the following locations:
• In each classroom
• In the office
• Lisa Emslie is responsible for ensuring that all first aid boxes are adequately stocked and that
contents are replenished and in date, and this is recorded. First aid boxes do not contain any
medication, tablets, creams, or ointments.
• If deemed necessary by a First Aider or the Principal, an injured person will be sent directly
to hospital, typically via ambulance. Parents or carers will be informed immediately.
• No injured person will be sent to hospital unaccompanied. If a parent or guardian cannot be
reached, a designated adult will accompany the individual.
• All academies will refer to the model Glazing Risk Assessment available on CLiF and have had
an initial glazing survey to determine that the standard of glazing is compliant in critical
locations in 2025
• The condition of glazing will be routinely monitored as part of regular site inspections and
visual checks.
• If there are any concerns regarding the condition of glazing such as damage, noncompliance,
or uncertainty about whether safety glazing is in place, a formal glazing survey
must be arranged through the Estates Team.
• The Health and Safety Committee operates as an independent body, meeting at least three
times per academic year. Its primary function is to coordinate and integrate all aspects of
health and safety management across the Academy.
• The committee operates under agreed Terms of Reference, which define its roles and
responsibilities.
• Committee Membership may include:
o Principal or a member of the Senior Leadership Team (SLT)
o Operations Manager
o Representative from the Central Health and Safety Team
o Premises Manager
o Trade Union Representative (where applicable)
o Heads of Science, Art, PE, or Design & Technology, or their nominated technicians
o SENCO and/or Designated Safeguarding Lead (DSL)
• A standard agenda template for committee meetings is available in the Health and Safety
Manual on CLiF.
• The Academy adheres to the latest UK Health Security Agency (UKHSA) guidance, including
the “Guidance on Infection Control in Schools and Other Childcare Settings.”
• Specific guidance on managing infectious diseases (A to Z) can be accessed via the following
link: Managing Specific infectious disease: A to Z
• The Academy follows the CLF model risk assessment template for infection control which is
reviewed and adapted as necessary. For further advice, staff should contact the Southwest
Health Protection Team (SWHPT) or the Health and Safety Team.
• In the event of a rise in infectious disease cases, Lisa Emslie, Lynn Ovens or Stephan
O’Callaghan will contact the local SWHPT for further guidance and support.
• Biohazard spill kits (disposable packs) are available in the First Aid Room and the Academy
Office for safe and effective management of bodily fluids.
• Colour-coded cleaning equipment (mop heads, dustpans, brushes) and Personal Protective
Equipment (PPE) are stored in the Academy Office to ensure proper hygiene protocols are
followed.
In accordance with the Health and Safety Information for Employees Regulations, the Academy is
required to either:
• Display the approved Health and Safety Law Poster in a prominent location, or
• Provide each employee with an equivalent leaflet.
This poster outlines the responsibilities of both employers and employees in maintaining a safe
working environment. It also includes contact details for seeking advice or raising concerns about
workplace safety.
The official Health and Safety Law Poster is displayed in the Academy Office
• The CLF Legionella Management Policy V4 must be read and understood.
• A copy of the Legionella risk assessment is stored in the Premises Site Office
• Hydraclean is contracted to perform water testing in accordance with L8 guidance.
• The Deputy Estates Manager is responsible for conducting weekly flushing, temperature
monitoring, and other required checks.
• LHA do not have any letting arrangements.
• LHA will not have any letting arrangements whilst we are located within the WHA school
site.
• All lettings are organised by WHA and are managed via CLF School Hire, where the full Terms
and Conditions are available.
The Academy is equipped with a dedicated lockdown alarm system. In cases where such a system is
not in place, alternative procedures for initiating a lockdown are clearly defined and documented.
All staff members are thoroughly familiar with the lockdown protocols, including both partial and full
lockdown scenarios. Key elements include:
• Students are regularly informed of lockdown procedures through assemblies and other
communication channels.
• Lockdown drills are conducted at least twice annually to ensure preparedness and reinforce
understanding across the school community.
The Academy has conducted comprehensive lone working risk assessments to ensure the safety and
wellbeing of staff working in isolation or outside of regular hours. The following control measures
are in place:
• Staff are not permitted to work at height or engage in other high-risk tasks while working
alone.
• A reporting or buddy system is implemented to ensure regular check-ins and accountability
during lone working periods.
• Specific arrangements are in place for staff working during school holidays, including
designated contact persons and access protocols.
The Academy is committed to ensuring the safety of all staff involved in manual handling tasks. The
following procedures and expectations are in place:
• Manual handling training is mandatory for identified staff and must be completed via Nimble
every three years.
• Staff must assess any manual handling activity for potential hazards. If an item is too heavy
or awkward for one person to lift safely, appropriate control measures must be
implemented (e.g., team lifting, use of trolleys or mechanical aids).
• A manual handling risk assessment must be completed and documented for any activity that
poses a risk of injury, particularly for staff who regularly engage in such tasks.
• Staff are responsible for ensuring they are physically capable of safely performing manual
handling tasks. Any concerns should be raised with their line manager.
• Expectant mothers must carry out manual handling tasks in accordance with their individual
risk assessments, ensuring all activities are conducted safely.
• Staff with relevant medical conditions or those recovering from surgery must consult with
their line manager before undertaking manual handling tasks.
Medication
• The Academy will implement and use the CLF Supporting Students with Medical Needs
including Intimate Care template Policy which must be read and understood in conjunction
with these arrangements.
• In accordance with CLF requirements, the Academy ensures that a sufficient number of staff
members are trained in the safe administration of medication.
• A current list of staff who have completed the Administering Medication training is available
at: List of First Aiders.docx
The Academy is committed to ensuring the health and safety of all staff and students through the
appropriate use of Personal Protective Equipment (PPE). The following procedures are in place:
• PPE will be provided free of charge where it is identified as a necessary control measure.
• All PPE must be fit for purpose and compatible with other required protective equipment.
• Heads of Department or Line Managers are responsible for the periodic inspection of PPE
and for ensuring it is worn correctly by staff and students when required.
• Designated staff (e.g., Technicians or relevant personnel) are responsible for ensuring their
PPE is regularly cleaned and maintained in good condition.
• All staff are expected to use PPE appropriately and consistently wherever it is provided.
• Clear and sufficient signage will be displayed in areas where PPE is required.
• Students will receive appropriate information, instruction, and supervision regarding the use
of PPE when it is required as a control measure.
The Academy is committed to maintaining a safe environment for physical education. The following
procedures are in place:
• All staff are responsible for visually inspecting PE apparatus before each use to ensure it is
safe and fit for purpose.
• Any faults or defects must be reported immediately via the Premises Helpdesk.
• Equipment identified as damaged or unsafe will be taken out of use until repaired or
replaced.
• PE/Gym equipment is inspected annually by Gymnasium Services. Records of these
inspections are kept in the Premises Managers office, and any remedial actions are
completed within the specified timeframes.
• A comprehensive risk assessment is in place for all gym activities and equipment.
The Academy is committed to maintaining a proactive approach to risk management. The following
procedures ensure that risk assessments are effectively implemented and accessible:
• Risk assessments are completed for all activities where there is a foreseeable risk of injury or
harm.
• Risk assessments are available to staff via the shared drive online via LHA All Staff - Team -
Documents
• Model templates and a statutory/recommended risk assessment matrix are available on CLiF
to support consistent and compliant documentation.
• Each department must maintain up to date copies of relevant risk assessments, ensuring
they are readily accessible to all staff.
• Staff are actively involved in the adoption, implementation, review, and amendment of risk
assessments to ensure relevance and practicality.
• All staff must familiarise themselves with the risk assessments relevant to their roles and
report any concerns or required updates to their line manager.
• Risk assessments are reviewed at least annually, or sooner if there are significant changes to
activities, incidents, or identified risks.
• Where necessary, individual risk assessments for pupils are developed in collaboration with
the SENCO and DSL.
• Guidance and training on conducting risk assessments are available in the Health & Safety
Manual on CLiF and through Nimble.
• The Academy Council fully recognises its responsibility under the Education Act 2011 and the
Safeguarding Vulnerable Groups Act 2006 to safeguard and promote the welfare of children
and to work together with other agencies to ensure adequate arrangements within our
Academy to identify, assess, and support those children who are suffering harm.
• The Academy has a Safeguarding Policy that was last reviewed on 1 September 2025
• The Academy DSL is Liam Olpin
• The Local Authority Designated Safeguarding Officer is Julie Bishop
• The CLF Designated Safeguarding Officer is Steve Bane.
• All staff have been provided with safeguarding information and have undertaken annual
safeguarding training.
The Academy is committed to maintaining a safe and secure environment for all students, staff, and
visitors. The following measures are in place:
• The Premises Manager is responsible for site security and conducts regular inspections of
boundary walls, fencing, access points, outbuildings, and external lighting to ensure integrity
and functionality.
• All staff are expected to challenge any individual on site who is not wearing a visitor badge. If
it is safe to do so, the individual should be escorted to reception for verification. In the event that an intruder becomes aggressive or threatening, staff must not engage and should seek
immediate assistance.
• The Academy enforces a zero-tolerance policy regarding violence, threats, or abusive
behaviour directed at staff or students.
• Any incidents involving verbal abuse or threatening behaviour from parents, visitors, or
students must be reported immediately to the Principal for appropriate action.
• Security concerns can be escalated to the CLF Central team via the Ops Manager or Principal.
The Academy enforces a strict no smoking and no vaping policy across the entire site, including all
buildings, grounds, and car parks.
• Clear "No Smoking / No Vaping" signage is prominently displayed at all building entrances
and other key locations to ensure awareness and compliance.
The Academy is committed to maintaining open and effective communication with staff on all health
and safety matters. The following arrangements are in place:
• The Academy Council, through the Principal, ensures full and proper consultation with
employees regarding health and safety issues.
• There is no mandatory requirement for a union-appointed health and safety representative
at the Academy.
• Staff wishing to act as union appointed safety representatives must either:
o Have been employed by the Academy for the preceding two years, or
o Possess sufficient experience in a similar role or employment setting.
• The Academy adheres to the Safety Representatives and Safety Committees Regulations
1977 (as amended), which outlines the legal duties of employers in consulting with staff on
health and safety matters.
The Academy is committed to fostering a strong health and safety culture through effective and
ongoing training. Key arrangements include:
• Needs are identified through risk assessments, audits, appraisals, and changes in roles or
responsibilities, guided by the Academy’s training matrix.
• Training is overseen by the Operations Manager and/or relevant Head of Department.
Records are maintained on the Single Central Record (SCR), with certificates stored in
individual personnel files.
• All staff receive a structured induction covering site-specific and departmental procedures
(e.g. Art, DT, Science), with completion formally recorded.
• Most training is refreshed every three years. Specialist modules (e.g. PASMA, DATA,
radioactive sources, pressure vessels) require renewal every five years.
• Only staff trained by the Design and Technology Association (DATA) may operate DT
machinery.
• All staff must complete annual training via Nimble, including:
o Workplace Safety for New Starters or
o Workplace Safety & Security Refresher
• Completion data supports the annual training needs analysis and ensures staff remain
competent and accountable for safety.
• Staff and authorised volunteers must read and follow the Driving a Private Car or Fleet Car
Procedure. To be read in conjunction with “all about me”, the Driving Students risk
assessment and the Learning Outside the Classroom risk assessment. Cars
• A formal booking system is in place, including a key sign-in/out process.
• Pre-use vehicle checks must be completed, recorded, and stored in Cars. Any significant
issues must be reported to the Principal.
• Staff using their own vehicles must comply with the CLF Driving at Work Policy.
• When transporting students, staff must:
o Undergo licence and MOT checks.
o Implement and adapt the “Driving Students in Own Vehicles” risk assessment.
o Hold appropriate business insurance.
• The Operations Manager conducts annual checks to confirm:
o Valid driving licences
o Completion of MIDAS training
o Appropriate insurance and MOT certification (where applicable)
• Only transport operators from the approved EVOLVE list may be used.
• If an unlisted provider is considered, the Health & Safety team must be consulted in
advance.
The Academy follows a dedicated trips procedure aligned with CLF and OEAP (Outdoor Education
Advisory Panel) guidance, as outlined in the EVOLVE system.
• The Academy will implement and use The CLF Offsite Trips and Adventure Activities
Guidance.
• All offsite trips that meet requirements must be submitted via Evolve. Routine local sports
fixtures, such as inter-school matches or league games, are not submitted through EVOLVE,
as they are considered part of the academy’s regular, low-risk activities and are managed
under established departmental procedures
• The nominated Educational Visits Coordinator (EVC) is Joe Thomas and Stephan O’Callaghan
• The EVC will review all trip plans, including transport, activities, and risk assessments, and
submit them to the Principal for final approval.
• Category C trips (adventurous, residential, or overseas) require:
• Principal sign-off.
• Submission to the Health & Safety Team via EVOLVE for final approval (minimum six
weeks in advance).
• For adventurous activities led by external providers, checks will be made to ensure:
o A valid AALA licence is held.
o The provider has a Learning Outside the Classroom (LOtC) Quality Badge.
• The Academy does not tolerate any form of violence, aggression, or threatening behaviour
towards staff, pupils, or visitors.
• Individual risk assessments will be conducted for students known to exhibit challenging
behaviour, with input from relevant staff and external professionals where appropriate.
• Designated staff will receive regular training in de-escalation techniques, conflict resolution,
and safe intervention strategies, including the lawful use of reasonable force.
• All incidents of violent or aggressive behaviour must be reported promptly using the online
incident reporting system and reviewed by senior leadership.
• Staff and pupils affected by violent incidents will be offered appropriate support, including
access to counselling services if needed.
• Tailored behaviour support plans will be developed for pupils who present ongoing
challenges, in collaboration with parents/carers and relevant agencies.
• The Academy is committed to maintaining a safe and respectful environment for all and will
take proactive steps to prevent and address violent behaviour.
• Suitable waste collection bins are provided in strategic locations throughout the Academy to
prevent overfilling.
• Waste containers are emptied regularly by cleaning or premises staff to maintain hygiene
and safety.
• Segregated waste areas, secure from vandalism and unauthorised access, are located in the
WHA carpark, adjacent to the MUGA
• An authorised person or a member of the premises team will be equipped with appropriate
personal protective equipment (PPE) for safe waste handling.
• Suitable arrangements are in place for the disposal of hazardous waste generated through
school activities.
• Hazardous waste, including chemical disposal, is managed in compliance with regulations via
the Waste Regulation Authority or a licensed and competent contractor.
• Waste is collected by Veoila on a weekly basis
• Where poor Mental Health is experienced the Academy will:
• Have Mental Health Leads in place to support staff that may be experiencing poor mental
health and/or work-related stress.
• Encourage open conversations about mental health and the support available when
employees are struggling and offer appropriate workplace adjustments to employees who
require them.
• Develop and promote mental health awareness among employees by making information,
tools and support accessible
• Provide mental health awareness among employees by making information, tools and
support accessible.
• Promote effective people management to ensure all employees have a regular conversation
about their health and well-being with their line manager, supervisor or organisational
leader and train and support line managers and supervisors in effective management
practices.
• Routinely monitor employee mental health and wellbeing by understanding available data,
talking to employees, and understanding risk factors.
• Adopts the HSE Management Standards for work-related stress, applying a step-by-step risk
assessment approach to identify and manage the six causes of stress at work.
• Support is available through the HR Department, Occupational Health, and the Employee
Assistance Programme (EAP), which staff are encouraged to access as needed.
• All work equipment is fully inspected upon installation to ensure it meets safety standards.
• An annual recorded maintenance and service inspection is carried out by a competent
person for all work equipment.
• Maintenance and servicing records are maintained and readily accessible.
• Staff, technicians, and premises teams are responsible for conducting and recording pre-use
visual checks of equipment within their departments.
• Employees are not permitted to use or bring in personal equipment for work purposes.
• Heads of Department and line managers must ensure that:
o Equipment is used appropriately.
o Users receive appropriate training where necessary.
o Suitable and sufficient risk assessments are completed prior to equipment use.
• Examples of work equipment include site staff power tools, D&T machinery and tools, access
equipment, lifting equipment, heavy plant equipment, kilns, etc.
• A nominated person, in collaboration with the appointed external organisation, will provide
guidance and oversight for student work experience placements.
• The staff member organising the placement, together with the workplace provider, is
responsible for conducting the initial risk assessment for the young person.
• The appointed external organisation will ensure that all relevant and appropriate checks are
completed on the work experience provider.
• The placement employer is expected to deliver a health and safety induction to the student
at the start of the placement.
• For placements within the Academy, students will be monitored and supervised by their
assigned class teacher and/or support staff, with liaison as needed with the nominated
person.
• Activities requiring work at height are identified and eliminated wherever possible.
• Where elimination is not feasible, all reasonable steps are taken to reduce the risk to the
lowest practicable level.
• Risk assessments must be conducted prior to any work at height; this is the responsibility of
the Deputy Estates manager or the Premises Manager.
• The Academy has access to appropriate equipment for safe working at height.
• Only ladders compliant with BS EN131 standards are permitted; domestic ladders are not
allowed under any circumstances.
• Regular workplace inspections (minimum three times annually) will be conducted to identify
hazards and unsafe conditions, with appropriate remedial actions taken.
• The Premises Manager, in collaboration with the Operations Manager, is responsible for
monitoring and controlling premises-related hazards.
• Site walks may be accompanied by:
o Principal
o Member of SLT or Head of Department
o Operations Manager
o Premises Team
o Designated Safeguarding Lead (DSL)
o Health & Safety Officer
o Students
o Union Representative
• Findings from site walks will be documented in a written report and shared with the Health & Safety Committee.
